DocuMind
Version: 1.x | License: Freeware
What is DocuMind?
DocuMind is a local document manager for Windows that allows you to organize and search PDF files, Excel spreadsheets, and images. The program runs entirely on your PC without an internet connection.
Features
- Document View: Browse folders and display files
- PDF Preview: Quick preview of PDF files without external programs
- Excel Preview: Display .xls and .xlsx files as tables
- Image Preview: View JPG, PNG, BMP, TIFF with zoom
- OCR Module: Text recognition in scanned PDFs (optional, requires Tesseract)
- Metadata Display: Show file size, creation date, author
- Quick Search: Filter files in the current folder by name
- Bookmarks: Save frequently used folders
- Drag & Drop: Move files to other folders
- Copy/Paste: Standard Windows clipboard functions
Limitations:
- No cloud synchronization - all data remains local
- OCR requires separate installation of Tesseract OCR
- Excel preview does not display formulas or macros
- Password-protected PDFs cannot be displayed
- No editing functions - only viewing and organization
System Requirements
| Component | Requirement |
|---|
| Operating System | Windows 10/11 (64-bit) |
| RAM | 4 GB minimum, 8 GB recommended |
| Storage | 100 MB (500 MB with OCR language packs) |
| .NET Runtime | .NET 6.0 or higher (included with installation) |
| Tesseract OCR | Optional, for text recognition |
Installation
Option A: Microsoft Store (recommended)
1 Open the Microsoft Store on your PC.
2 Search for "DocuMind".
3 Click "Install" or "Get".
4 After installation, find DocuMind in the Start menu.
Option B: Manual Installation
1 Download DocuMind-Setup.exe from the manufacturer website.
2 Double-click the setup file.
3 Follow the installation wizard.
4 Default installation path: C:\Program Files\DocuMind
5 Optional: Create desktop shortcut.
First Start
1 Start DocuMind via Start menu or desktop icon.
2 On first start, an empty main window appears with folder structure on the left.
3 Click "Open folder" or drag a folder into the window.
4 The selected folder is displayed in the left panel with all subfolders.
Main Features - Step by Step
1. Browse Documents
1 Click on a folder in the left panel.
2 Files are displayed in the center with icons (PDF, Excel, Image).
3 Supported files automatically show a preview in the right panel.
4 Click on another file to switch the preview.
2. Use PDF Preview
1 Select a PDF file from the list.
2 The PDF is displayed in the right preview panel.
3 Use mouse wheel to zoom (up = zoom in, down = zoom out).
4 Click and drag with left mouse button to pan the view.
5 Change pages with arrow keys or scrollbars.
3. View Excel Files
1 Select a .xls or .xlsx file.
2 The spreadsheet is displayed as a grid with rows and columns.
3 Scroll through data with mouse wheel or scrollbars.
4 Note: Formatting, formulas, and macros are not displayed - only raw data.
4. OCR for Scanned PDFs
1 Select a scanned PDF (image PDF without text layer).
2 Click "Start OCR" button or press Ctrl+O.
3 If Tesseract is not installed, a notification with download link appears.
4 Select the document language (German, English, French, etc.).
5 The recognized text is displayed in a separate window.
6 Select the text and copy it with Ctrl+C.
7 Paste the text into Word, Notepad, or other programs.
OCR Quality: Recognition accuracy depends on scan quality. Poor scans (blurry, skewed, too light/dark) may cause errors. Tesseract is open-source and free.
5. Organize Files
1 Select one or more files with left mouse button (multi-select with Ctrl or Shift).
2 Drag files via Drag & Drop to another folder in the left panel.
3 Alternative: Right-click > "Cut", then in destination folder right-click > "Paste".
4 Files are physically moved (not copied) - be careful with important files!
6. Bookmarks for Frequent Folders
1 Navigate to a folder you use often.
2 Click the star icon in the toolbar or press Ctrl+D.
3 The folder appears in the "Bookmarks" section at the top of the left panel.
4 To remove: Right-click on bookmark > "Delete".
7. Use Quick Search
1 Press Ctrl+F or click in the search box at the top.
2 Type part of the filename.
3 The file list is filtered immediately - only matching files remain visible.
4 Press Escape to clear search and show all files.
Troubleshooting
| Problem | Solution |
|---|
| "OCR not available" |
Tesseract is not installed. Download: github.com/tesseract-ocr/tesseract. Restart DocuMind after installation. |
| Excel file not displayed |
Check if Microsoft Access Database Engine is installed. Alternative: Save as CSV and open in text editor. |
| "Access denied" when moving |
Destination folder has no write permissions. Try running as administrator or select a different folder. |
| Preview stays empty |
File may be damaged or in unsupported format. Try opening the file in another program. |
| "Path too long" error |
Windows has a 260 character limit for file paths. Move files to a folder higher in the hierarchy. |
| Program crashes with large PDFs |
Very large PDFs (>100 MB) may require a lot of RAM. Close other programs or split the PDF beforehand. |
| OCR recognizes text incorrectly |
Check scan quality. Use 300 DPI or higher. Make sure the correct language is selected. |
Keyboard Shortcuts
| Key Combination | Function |
|---|
| Ctrl + O | Start OCR (with selected file) |
| Ctrl + F | Activate quick search |
| Ctrl + D | Add bookmark |
| Ctrl + N | Create new folder |
| Ctrl + C | Copy selected file(s) |
| Ctrl + X | Cut selected file(s) |
| Ctrl + V | Paste |
| Del | Delete selected file(s) |
| F2 | Rename |
| F5 | Refresh view |
| Esc | Clear search / Close dialog |
License Information
- DocuMind: Free freeware for private and commercial use
- Tesseract OCR: Apache 2.0 License (Open Source)
- .NET Runtime: Microsoft License